Microsoft Word Shortcuts

Until you have mugged up these shortcuts, remember this: you can use the keyboard to select any menu command on the menu bar by pressing Alt to select the menu bar and then hitting the underlined letter of the required command in the menu item. In the menu that opens, pressing the underlined letter of the requisite command name executes that command. Now, before you check out what quickies are in store for you this week, there’re a few terms you should be familiar with.

Menu bar: the horizontal bar below the title bar that contains the names of the menus.
Toolbar: the bar with the buttons and options that you use to carry out commands. Invoked via Alt and then Shift+Fio.
Shortcut menu: the menu that shows a list of commands relevant to a particular item. Invoked via a right-click on an item or pressing Shift+Fio.
Submenu: the menu that appears when you select a command on a higher-level (previous) menu.
Task pane: a window within an office application that provides commonly used commands. Its location and narrower width size allow you to use it whilst working on your file.

Menus and toolbars
  • Alt or F1o: selects menu bar, or closes an open menu and submenu at the same time.
  • Ctrl+Tab or Ctrl+Shift+Tab: select a task pane or toolbar after pressing F1o or Alt to select the menu bar. Pressing the keys repeatedly moves the focus among the open toolbars, menu bars, and task pane.
  • Tab or Shift+Tab: selects next or previous button or menu after a menu bar or toolbar is selected.
  • Enter: opens selected menu, or performs the action for the selected button or command.
  • Shift+FIO: displays shortcuts menu for the selected item.
  • Alt+spacebar: display the title bar shortcut menu.
  • Down arrow or up arrow: selects next or previous command when menu or submenu is open.
  • Left arrow or right arrow: selects menu to left or right. Switches between main menu and submenu is open.
  • Home or end: selects first or last command on menu or submenu.
  • Esc: closes open menu. Close only submenu when submenu is open.
  • Shift+down arrow: opens selected menu.
  • Ctrl+down arrow: display full set of commands when shortened menu is open.
  • Alt+ctrl+=: adds a toolbar button to a menu. Use this shortcut combo and then click a toolbar button to add the button to the appropriate menu. E.g., clicking Bullets button on formatting toolbar adds Bullets command to format menu.
  • Alt+Ctr+-: removes commands from a menu. Use this shortcut combo and then select a menu command to remove it.
  • Alt+Ctrl++: customizes shortcut key for a menu command. Use this shortcut combo and then select a menu command: the Customize keyboard dialog box opens so you can add, change, or removes the shortcuts key.
  • Ctrl+F1: opens task pane or hides current tast pane.
  • F6: activate currently open task pane window.
  • Ctrl+Tab: activate task pane window when a menu or toolbar is active (Pressing Ctrl+Tab more than once may be required at times)
  • Ctrl+spacebar: open task pane menu.
  • Alt+ Home: goes to the getting started task pane.
  • Alt+Left arrow: reverses sequence of task panes you open.
  • Alt+right arrow: repeats sequence of task panes you open.
  • Esc: closes a menu if one is currently open, or go back to the document.
  • Tab or Shift+Tab: select a next or previous option in the task pane when a task pane is active.
  • Down arrow or up arrow: moves among choices in a selected submenu: moves among certain option in a group of option.
  • Spacebar or Enter: opens selected menu, or performs the action assigned to selected button.
  • Shift+F1o: opens a shortcut menu in a document: open a drop-down menu for the selected gallery item.
  • Home or End: selects first or last command on the menu or submenu when a menu or submenu is visible.
  • Page up or page down: scrolls up or down in selected gallery list.
  • Ctrl+Right arrow or Ctrl+ Left arrow: expands or collapses a collapsible item in gallery list.
  • Ctrl+Home or Ctrl+End: moves to top or bottom of selected gallery list.


  1. Thank you for this list - I give computer classes starting with the basic stuff and then moving into the internet stuff.

    Maybe I will teach one or two of the ones I never thought of when I started planning my computer training manual.

  2. Great collection of shortcuts. I really like it. I have used Windows and have studied to MCDST on XP but didn't know all of these shortcuts

  3. Nice Post Buddy....

    See here for Some Basic Microsoft Word shortcut keys

  4. This is a fantastic list. I new only a few of these and being an MS Office veteran I was pleasantly surprised. Thanks

  5. Good useful stuff. Nice shortcuts will learn and implement from now onwards.

  6. These shortcuts save lot of time

  7. Great and useful source for the best shortcut tips and tricks along with lots of informative stuff.

  8. I have been working on it.. thanks for sharing..

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  11. It is very important to learn Microsoft office and Microsoft word is one main application that everyone must be aware of in case of creating documents. Thanks for the shortcuts. It was very useful to me.

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  13. It is very good opportunity to learn about Microsoft short cuts.This makes easy typing of documents.Thanks for sharing.

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  16. Not everyone knows about the Microsoft Word shortcuts. Thanks for educating us readers. With this I should refer your blog someone else. :)

  17. Learning how to use Microsoft shortcuts help provide an easier and usually quicker method of navigating the computer.

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  27. Thanx for the shortcuts! Some of them I already knew, but most of them-no. Using key commands makes writing easier, once you get used to it.

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